New Year's Resolutions

 

PAYROLL

  • Add a battery backup if one does not already exist for the computer that our payroll is ran on in case of power failure, AND ensure it has a strong/secure internet connection.
  • Verify our district/school has a backup plan (or make one) if the typical person who runs payroll is unable to perform the duties at the last minute.
  • Update our Employment Security Commission rate for the new year.
  • Update our Tax Tables prior to running a new year Payroll.
  • At the beginning of each month, our Payroll staff will assess the differences in Payroll for the pay period—any new deductions, bonuses or supplements, new hires, pay changes, retro pay, etc.—go ahead and set them up, then Run and Save the Payroll to prepare for any issues/errors.
  • All Payrolls will be ran and saved one (1) week prior to ACH submission date for pre-checking.
  • Run a Proforma and check it prior to finalizing Payroll.
  • Ensure all checks are printed successfully prior to hitting the Accept button to confirm entries.

  • When writing and voiding checks, ensure that effective dates are not in the past month that has already been submitted to DPI.

  • Run and save Trial Balance monthly.
  • Keep ORBIT happy.

FUND MANAGEMENT

  • Bank Reconciliations will not fall over one (1) month behind. Finding an error the month it occurred is far easier than months later.
  • Trial Balance Reports will be run and saved monthly at a minimum, verify debits = credits for each fund.
  • Vendors and/or locations that are no longer being used will be inactivated.

  • When writing and voiding checks, ensure that effective dates are not in the past month that has already been submitted to DPI.

  • Budgeting reports by Fund and PRC will be reviewed for the following:
    • Ensure that sufficient balances exist to complete the year
    • Verify expenses look reasonable and close to expectations
    • Verify all automated payables and deposits have been recorded
    • Verify NC DPI reports match LINQ
    • Outstanding PO reports should equal balances of budget reports

BUDGET BUILDER

  • Each program consultant will verify that all updated BAAS statuses have been pulled into the LINQ system on a bi-weekly basis.
  • Our LEA has at least one representative with access to the BAAS system to view Budget Statuses and Notes from NCDPI.